Category: Neighbourhoods

Five good habits for better public services

The magazine New Start has been looking at alternative approaches ot create economic vibrancy in a number of uk cities, including Birmingham and the West Midlands.  They asked me to write something ….

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Senior leaders in the city know that they need to help their teams focus on the values that shape what they do. It’s hard to do though, hard to lift the head from process to values. Here some simple ideas from the people we have worked with and the experience we’ve had over 10 years at Podnosh:

1. Be useful and helpful:
This is a statement of the obvious, This is the whole point of public service, isn’t it? So often we meet people embroiled in public services that simply seem to be a process. If the process is useful to anyone it often feels like it’s the people who designed it. Have you created a service which allows the people on the coal face to say what’s the most useful thing I can do now? And then they can do it? Can they ask themselves how can I help here and have the permission to do the next most sensible thing? If not who is it for and is it likely to be wasting public effort ? So less like a mobile phone operator trying to prevent you closing your account and more like a neighbour who’s sharing their oven when yours is broken.

Good examples:

Pregnancy Outreach Service
Timebanking

2. Act like citizens:
Citizens tend to spot bullshit where bureaucrats don’t. Citizens tend to do what makes sense for their community, not their organisation. Citizens tend to get active about complacency or waste, not wearied by it. Why can’t workers also think and behave like citizens some or all of the time?

Cotteridge Park *
B31 Voices *
NHS Change day*
Young Rewired State*

3. Keep it simple – where you can:
Complex problems often lead to complicated processes to help solve them. We can easily get bogged down in the complicated. So how far can you get by doing simple things that can just be done?

Social Media Surgery*
#hellomynameis
New Optimists*
Hyperlocal Bloggers
Casserole club
Greaves Hall coffee mornings
Big Lunch
Park Run

4. Good relationship make for better services:
Collaboration is a product of good relationships, so concentrate on the relationships.

Community Policing
21st century public service*
Creation of a regional super council?
Birmingham Open Spaces Forum*

5. Be Generous:
Give so you can receive. If you want to collaborate with people in Birmingham to create public good start by giving what you can. Co-production is born from relationships, not wishful thinking. Open data is a generous act, it is trusting that, if you share, people will do good with this stuff.

Nat West/Entrepreneurial Spark
Birmingham Data Factory
#SU4Brum
Makeshift in Wolverhampton – supporting community activity, mentoring
Livebrum

I don’t pretend that this will solve all problems and the analogies I use won’t apply to all people. But I do think that framing public service using these principles more often will free up more resources for the very difficult or very complex problems.

Tranparency: The examples included here are just that, there will be many more and some you might dispute. Where there is an * asterix us lot at Podnosh have either worked on this or been involved with it.

 

Social Media Surgeries and Open data – a new thing.

Since 2008 our approach to social media surgeries has remained pretty much the same.  If we’ve done anything it’s seek to protect their simplicity and simplify them even further.

That is now changing – a little bit.

We are working with Digital Birmingham and the Cabinet Office transparency team to introduce  (in some cases release) a new set of knowledge and skills into the social media surgery movement – skills that will help community groups make better use of data, including open data.

Why do this? Read more

5 stars of open local democracy?

a set of steps marked with one star at the moment and five stars at the top

There’s a conversation going on in South Birmingham – led by Karen Cheney and Austin Rodriguez and others – about how to get more public democratic processes shared more widely.  This builds on various work (including a Cllr in Billesley buying some kit to live stream for the first time their ward ctte meeting).    At a meeting yesterday we talked a bit about equipment and platforms, but also that not all meetings need to be live streamed etc.  So, I wondered, could establish stages of activity for digital open local democracy?  I said I write up my thoughts as a blog post….

What are the principles?

In the mould of Tim Berners-Lee, I’m adapting his 5 stars of open dataI’m know I won’t be the first person to think through these stages, – I’ve searched but not found the 5 stars thing for very local public meetings. If you find it then please share.  Update: this is where I’ve seen something similar before: http://www.comms2point0.co.uk/comms2point0/2014/6/3/proposals-to-improve-health-and-wellbeing-board-social-media.html/

This is a summation of some of our experience social reporting over the years and the following list applies to local processes, currently things like police priority setting meetings,  patient forums for GP and CCG’s, council ward committee’s, housing association walkabouts, neighbourhood forum meetings or neighbourhood watch groups.  This is the myriad of daily democracy that we have created over time.

5 stars of  open (hyper)local democracy

 

1 star:  Be seen and be welcoming.  Put agenda’s and minutes somewhere where it is very easy to find them and where it is easy for others to share them. Make sure everyone knows they’re invited.  (This could be a blog, just on google docs with a link or creating an Eventbrite to invite people to meetings. It can include putting invites through doors and agenda’s and minutes on public noticeboards.)

2 star: Talk about what you’re doing.  This means that you have a #hashtag for your meeting and publicise it and also share what you know (make sure that background information to papers is publicly available). You are open to others live reporting or recording what you are doing.

3 star: Do it live.  You do the above but you also do it during your meeting or event.  This is where you can introduce a livestream of video or audio or live social reporting through twitter, facebook and or a blog. This also means you only hold meetings in places where there is good, publicly usable wi-fi or 3g.

4 star:  Involve people outside the room in the meeting.  This is a step change from being seen to be doing. This values the questions and comments made on the web as being as important to your meeting as the ones made in the room.  They are incorporated though hashtags or services like cover it live, blyve or a facebook q&a as the event unfolds.  This could also mean organising events specifically for talking to people on the web.

5 star:  It’s a permanent conversation. This fifth step recognises that the civic conversation you’re having doesn’t just happen at times and places you decide.  It can happen all the time. It means being responsive in between meetings when, for example a comment appears on a website or a hashtag.

 

There are other stages I could have added – using open data for example, but I’m trying to envisage stages by which we can help us develop from the familiar “meeting with 1 man and a dog in a draughty village hall”.  So perhaps the 5 stars of “more” open local democracy.

Behind all this is another core principle:

Keep it simple:

  • Collaborate.  Don’t do this in silos, have things that involve many services, voluntary or statutory.
  • Use available tools.  make things happen with the mobile phones around you, using livestreaming through google hangout or similar, rather than needing to build a thing.  (there are very fine services used for some formal democratic processes, but they’re not essential here)
  • Use available kit – what can you achieve with a smart phone or two?  How much do you really need to buy, is video right for your sort of event?
  • Go to where people are  If the busiest place to find people is on facebook can you use that for your online conversations.  Sharing live events online through hyperlocal blogs is another example

If you can’t make it work without these then clearly start looking for other ways of doing but start with keep it simple, not with “we need to build a portal for that” .

Thanks also to our very own Steph Clarke for helping me think through this – she’s oodles of experience of encouraging public services to get involved with people online both at work and her volunteer efforts at www.wv11.co.uk

 

 

 

Doing is what makes things better…..

I found this set of thoughts on Wicked Problems (jargon for social problems that are right tricky to solve) and Open innovation   via Andrea Siodmok’s post on twitter.

I’m not convinced by everything here but on the third slide  there was one simple idea which experience tells me is very true…

“You only understand the problem once you try solving it.”

I’ve often found that I set off with the serious intent to solve a problem, but in truth succeed in understanding what we could do better next time. I know that’s a statement of the bleedin’ obvious but it sometimes helps to do that.

This is why iterative change is important.  This is why rolling up your sleeves and doing something, then pausing, reflecting and doing some more is so important.  It’s why community lead solutions can often be very effective and planned top down ones often fail.

So thanks Andrea and Sameer Vasta for helping me clarify that in my head.